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United Business Technologies, Inc.

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  • Cedar Rapids, IA 52405
  • 319-298-9056

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    What Is Hosted PBX? Your In-Depth Guide to Achieve Success

    Good communication lies at the heart of every successful business, and in the digital age, the way we connect and collaborate has evolved. One key player in this evolution is hosted PBX. But what exactly is it, and why should it matter to you? Well, that’s the question this guide is designed to answer. Let’s get started.

    What is Hosted PBX?

    To understand what hosted PBX is, we’ve got to take a trip down memory lane and talk about PBX on its own. PBX, or Private Branch Exchange, has been the backbone of business phone systems for decades. It was a private telephone network used within an organization, enabling internal communication and connecting to external networks. Traditionally, it required substantial on-site infrastructure and continuous maintenance. However, as communication technology evolved, so did the PBX until it became the more flexible and efficient solution known today as hosted PBX.

    hosted pbx

    How Hosted PBX Works

    This PBX system relies on a cloud-based infrastructure, meaning the entire system operates over the internet. This cloud-centric approach enhances accessibility and reduces dependence on physical hardware. Here’s how it works:

    Servers: The backbone of a hosted phone system, servers are powerful computers that handle the processing and routing of calls as well as data management. Providers like United Business Technologies manage these for you in distributed data centers, eliminating your need to invest in infrastructure on your own.

    An Internet Connection: Because hosted phone systems operate over the internet, they require a stable, high-speed internet connection. After all, it’s the highway through which your calls and data travel – it needs to be a good one.

    End-User Devices: These are your trusty phones, computers, laptops, etc. They connect to the cloud servers via the internet, allowing you to use the system to make calls, send messages, and generally stay connected without needing a PhD in tech.

    Benefits of Hosted PBX for Businesses

    Now, let’s talk about the good stuff—how you can benefit from moving your phones to the cloud. A hosted phone system streamlines your communication processes from start to finish, offering benefits traditional PBXs can’t match. v

    Cost Savings on Hardware and Maintenance: Say goodbye to bulky hardware costs. With a hosted phone system, you’re not buying and maintaining expensive phone system equipment. It’s all in the cloud, saving you both upfront and maintenance expenses.

    Easy Adaptation to Business Growth: Businesses evolve, and your communication system should keep pace. Hosted phone systems allow you to scale up or down easily. No overhaul is required!

    Support for Remote Teams: In a world where remote work is the norm, hosted solutions have your back. It supports remote teams seamlessly, ensuring communication flows regardless of disruptions like office closures or unexpected events.

    Avoiding Unnecessary Expenses: Most hosted providers use a pay-as-you-go model, ensuring you only pay for the services you use, preventing unnecessary expenses.

    Advanced Communication Features: A hosted PBX doesn’t just make calls – it makes your communication smarter through features like auto attendant, voicemail-to-email, AI-driven call routing, and more!

    What to Consider Before Choosing a Hosted PBX Provider

    Sounds great, right? Well, your hosted phone system will only be as good as your provider. Make sure you pick a great one.

    Reliability and uptime: You want a phone system that’s always there when you need it. So, be sure to check the provider’s track record for reliability and uptime.

    Advanced security measures: The cloud is secure, but it doesn’t hurt to double-check. Ensure your provider has excellent encryption, multi-factor authentication, and other security measures in place to protect your communication.

    Customization options: Your business is unique, and your phone system should reflect that. Opt for a provider that allows you to tweak the platform (and its features) to suit your specific needs.

    Integration with mission-critical software: Your new phone system shouldn’t live in isolation. It should play well with your existing tools and systems. Check if the provider’s offering connects to your CRM, project management tool, etc.

    Customer Support and SLAs: A reliable support team is your lifeline if the worst should happen. Look for providers with excellent customer support and clearly defined Service Level Agreements (SLAs).

    Find a Hosted PBX System That Fits You with United Business Technologies

    Hosted PBX solutions are more than new-and-improved office phones – they’re a complete game-changer. They slash costs, grow as you grow, and keep your team connected, no matter where they are. Ready to embrace all the benefits hosted PBX has to offer? United Business Technologies is here to help! Just reach out to our team; we’d be happy to get you up and running.